The applicant must provide the name, address, and other contact information for the person or persons who should be contacted if the registration specialist has questions or concerns regarding the application. This person is known as the correspondent.
As a general rule, the U.S. Copyright Office will direct all communications concerning an application or a registration to the correspondent at the email address, phone number, or mailing address provided in the registration record.
When completing an online application, the applicant should provide this information on the Correspondent screen; when completing a paper application, the applicant should provide this information on space 7 (B) of the application under the heading Correspondence. Specifically, the applicant should provide the correspondent’s first and last name, along with the street address (or P.O. Box) and email address where that person may be contacted. If the applicant fails to provide this information in an online application, the application will not be accepted by the electronic registration system. In addition, the applicant is strongly encouraged to provide the area code, daytime telephone number, and fax number (if any) for the correspondent, as well as the name of the organization (if any) where the correspondent may be reached.
When a duly authorized agent or other third party submits an application on behalf of the author, the claimant, and/or an owner of one or more of the exclusive rights in the work, the third party should provide his or her name, address, and contact information in the Correspondent field/space.
The name and address provided in the application will not appear in the online public record, but it will appear on the certificate of registration and the offline registration record. The Office will not remove this information from the offline registration record once a registration has been issued, and may make this information available to the public upon request. See generally Removal of Personally Identifiable Information From Registration Records, 82 Fed. Reg. 9004 (Feb. 2, 2017).
For a general discussion of privacy issues, see Chapter 200, Section 205.