619.12 Completing the Application: Name of Claimant
When completing an online application, the applicant should provide the claimant’s name and address on the Claimants screen.
If the claimant is an individual, the applicant should provide the claimant’s first and last name in the fields that appear under the heading Individual Claimant. If the claimant is a legal entity, the applicant should provide the entity’s name in the field marked Organization Name. The claimant’s address should be provided in the fields marked Address 1, Address 2, City, State, Postal Code, Country. If the copyright is co-owned by two or more parties, the applicant should click “save,” and then repeat this process to add the names of each additional claimant.
When completing a paper application on Forms TX, VA, PA, SR, or SE, the applicant should provide the claimant’s name and address in space 4 of the application in the space marked Copyright Claimant(s). If the copyright is co-owned by two or more parties, the applicant should provide the names and addresses of each claimant on space 4. If additional space is needed, the applicant may provide the name and address of each claimant on a continuation sheet submitted on Form CON.
Applicants should provide the claimant’s full legal name. Providing a full legal name creates a clear record concerning the ownership of the copyright, and it limits the potential for confusion among claimants with similar names.
The applicant may provide the claimant’s home address, business address, or any other address where the claimant maintains a fixed and permanent residence or place of business. If the applicant prefers not to provide this information (for instance if the claimant does not want a home address or phone number to appear in the registration record), the applicant may provide a post office box number where the claimant receives correspondence or an address for a third party agent who is authorized to receive correspondence on the claimant’s behalf. However, the registration specialist will communicate with the applicant if the applicant merely provides an email address or an online address rather than a physical address.
The name and address that the applicant provides on the application will appear on the certificate of registration, which will be made available to the public upon request.
Likewise, the claimant’s name and address will appear in the online public record for the work, which can be accessed by anyone who performs a search for the work on the U.S. Copyright Office’s website.
Once a certificate of registration has been issued, the Office cannot remove the claimant’s name from the registration record or replace it with a pseudonym. The author, claimant, or their respective representatives may submit a written request to the Office to substitute the claimant’s current legal name for the name shown in the online public record (but not the offline public record). To do so, the requesting party must submit an affidavit together with a court order granting the legal name change, and must pay the appropriate fee for this service. For more information on this procedure, see Chapter 1800, Section 1805.
For a general discussion of privacy issues, see Chapter 200, Section 205.