Compendium of U.S. Copyright Practices, 3rd Edition

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605.6 (B) Email

605.6 (B) Email

As a general rule, the deadline for responding to an email from a registration specialist is forty-five calendar days. This deadline is calculated from the date the email was sent to the person specified in the Correspondent field/space of the application (or other designated party, if any).

The Correspondent listed in the application is solely responsible for providing a correct email address in the Correspondent field/space, and solely responsible for monitoring that address for communications from the U.S. Copyright Office. If the specialist does not receive a response to his or her email, the specialist will not follow-up with the applicant except in exceptional circumstances.

As discussed in Section 605.4, the THREAD ID that appears at the end of the specialist’s email must be included in the body of the applicant’s reply message (not the subject line). If the applicant fails to follow these instructions, or merely includes the case number/service request number in body or subject line of the message, the system will not be able to connect the reply with the registration record, and as a result, the claim will be closed for failure to respond within a timely manner.

For a discussion of the deadline for responding to an email requesting the deposit copy(ies), see Section 605.6 (C).

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