Compendium of U.S. Copyright Practices, 3rd Edition

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605.3 (F) Written Communications

605.3 (F) Written Communications

The registration specialist may communicate with an applicant in writing, particularly if the issue is not appropriate for resolution in a telephone conversation.


• An application is submitted for a painting titled “Level One.” The application lists Anthony Muller as the author and Rob Onbeana as the copyright claimant, but no transfer statement has been provided. The registration specialist may communicate with the applicant in writing to verify that the correct copyright claimant has been named and to determine if Anthony transferred the copyright in the painting to Rob.

Written communications will be sent to the person specified in the Correspondent field/space of the application. A communication may be sent by email, fax, or letter, but if the applicant provided an email address in the application, the specialist will use that address as the primary means for his or her communications.

The specialist will send his or her communication to the email address, fax number, or other address provided in the Correspondent field/space of the application. When completing this portion of the online application, the applicant must enter this information correctly. When completing a paper application, the applicant must ensure that this information is both correct and legible. In all cases, the applicant must keep this information up-to-date while the claim is pending. If there are any changes, the applicant should notify the Office using the procedure specified in Section 605.2.

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