Compendium of U.S. Copyright Practices, 3rd Edition

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605.3 (C) Records Concerning U.S. Copyright Office Communications

605.3 (C) Records Concerning U.S. Copyright Office Communications

If the registration specialist communicates with the applicant, either orally or in writing, the U.S. Copyright Office will retain a copy of the written communication or the

specialist’s written notes concerning his or her conversation with the applicant. The registration record will indicate that there is correspondence in the file concerning the registration.

When the specialist adds information to or amends information within the registration record based on a communication with the applicant, the specialist will add a note containing the full name of the person who supplied the information, the organization or individual(s) that the person represents (if any), and the date the information was supplied. If the relationship between the person and the organization is clear from the information provided in the application, the name of the organization may be omitted from the note.

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