604.4 Documenting Communications with the Applicant
In certain appropriate circumstances, the registration specialist may use an annotation to document that the applicant authorized the specialist to amend the registration record or to clarify the facts in the record.
• Ralph Carson submits an application for a published work titled “Punish the Producers.” The copyright notice contains multiple year dates, but the applicant failed to complete the Material Excluded field. The registration specialist may communicate with the applicant to determine if the work contains any previously published material. If the work is entirely new, the specialist may add an annotation to the registration record, such as: “Regarding publication information: Multiple year dates in notice. Work is all new, confirmed by phone call with Ralph Carson on February 15, 2012.”