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603.2 (B) Material Variances That May Be Resolved by Amending and Annotating the Registration Record

603.2 (B) Material Variances That May Be Resolved by Amending and Annotating the Registration Record


If a material variance may be clearly resolved by reviewing the registration materials as a whole or by reviewing other U.S. Copyright Office records, the registration specialist may amend the information in the registration record without communicating with the applicant. As a general rule, if the required information does not appear in the application itself, and it is necessary to refer to information found elsewhere in the registration materials, such as the deposit copy(ies), a cover letter, the Note to Copyright Office field, or in other Office records, the registration specialist will annotate the registration record to indicate that the record was amended and will identify the source of the information.


Example:


• An online application is submitted for a work titled Money: For What It’s Worth. The title that appears on the deposit copy indicates that this is the third edition of this work, but the Limitation of Claim field has not been completed. The registration specialist may amend the title field to indicate that this is the third edition of this work, and may add an annotation, such as: “Regarding title information: Edition statement added by Copyright Office from the deposit copy.”

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