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2309.13 (C) Correcting an Error or Omission in an Electronic Title List

2309.13 (C) Correcting an Error or Omission in an Electronic Title List


If an electronic title list contains errors or omissions, corresponding errors or omissions may appear in the online public record for that document. To correct these errors or omissions the remitter may submit a corrected version of the electronic title list. A corrected title list may be submitted at any time after the Office issued a certificate of recordation and created an online public record for the document.


Specifically, the party that submitted the document should prepare a table using the procedures described in Section 2309.13 (A). The table must be prepared in Excel (.xls) format or an equivalent electronic format that has been approved by the Office. The table should contain a complete list of all the titles listed in the recorded document, and each row that contains corrected information should be identified with colored highlighting. The header for the table should contain the phrase ”CORRECTED TITLE LIST,” the volume and document number that the Office assigned to the recorded document, as well as the name of the computer file containing the corrected title list.


The table should be saved on a compact disc, flash drive, or other digital storage medium approved by the Office. The file name for the table should include the volume number and document number that the Office assigned to the recorded document. The storage device should be clearly labeled with the following information:



• The name of the remitter that submitted the document for recordation.


• The name of the first party listed in the recorded document.


• The first title listed in the recorded document.


• The number of titles listed in the recorded document.


• The date the document was mailed or delivered to the Office for recordation.


In addition, the remitter should prepare a cover letter that contains the following information:


• The volume number and document number that the Office assigned to the recorded document.


• The name of the remitter that submitted the document for recordation.


• The name of the first party listed in the recorded document.


• The first title listed in the recorded document.


The remitter should place the storage medium, the cover letter, and the appropriate filing fee in the same envelope or package and should mail them to the address specified in Section 2309.6. To request a return receipt acknowledging the receipt of these items, the remitter should use the procedure described in Section 2309.14.


The current filing fee for submitting a corrected title list is set forth in the U.S. Copyright Office’s fee schedule under the heading “Correction of online Public Catalog data due to erroneous electronic title submission (per title).” The amount of the fee is based on the number of titles included in the corrected list.


A recordation specialist will review the submission, and if appropriate, will correct the errors or omissions that appear in the online public record. In addition, the specialist will add a note indicating that the record has been corrected and the date that the corrections were made.


See generally Fees for Submitting Corrected Electronic Title Appendices, 79 Fed. Reg. 68,622, 68,622 (Nov. 18, 2014); Changes to Recordation Practices, 79 Fed. Reg. 55,633,

55,635 (Sept. 17, 2014).