2308 Correcting Errors or Omissions in a Recordation 2308.1 Errors or Omissions in a Recorded Document
A document recorded with the U.S. Copyright Office will be made a permanent part of the public record, and the Office will not modify that document or remove it from the record once a certificate of recordation has been issued.
The Recordation Section will not make any changes or corrections to a document that has been submitted for recordation, even if the recordation specialist has been authorized or instructed to do so by the party that submitted the document.
If the remitter discovers an error or omission in a document that has been submitted for recordation, the remitter may send a corrected version of that document to the address specified in Section 2309.6. The document should be submitted together with a cover letter explaining that the document is a corrected version of a document that was previously submitted for recordation. If the remitter previously discussed the error or omission with a recordation specialist, the letter should be addressed to that specialist. If the corrected version is received within ten business days after the date that the document was initially received in the Office, the Recordation Section will substitute the corrected version for the incorrect version.
In all other cases, the remitter may correct an error or omission in a document by using one of the following options:
• The remitter may prepare a new document that contains the correct or missing information and may submit that document for recordation, along with the appropriate filing fee.
• If the Office issued a certificate of recordation and returned the document to the remitter, the remitter may correct that copy and resubmit the corrected copy for recordation, along with the appropriate filing fee.
• The remitter may prepare a declaration or affidavit describing the error or omission in the document and may submit that declaration or affidavit for recordation, along with the appropriate filing fee.
If the relevant requirements have been met, the Office will record the corrected document and will return that document to the remitter, along with a certificate of recordation. In addition, the Office will create an online public record for the corrected document that contains the information set forth in Section 2306.1 above.
When the Office records a corrected document, it does not cancel the recordation or the identifying number for the document that was initially submitted to the Office. Likewise, the Office will not change the information set forth in the certificate of recordation or the online public record for that document. Instead, the Office will assign a separate identifying number and date of recordation to the corrected document. The recordation for the initial document and the corrected document will coexist with each other in the public record, and the recordation for the corrected document augments – but does not supersede – the recordation for the initial document.