1114.6 (A) Preparing the Title List
As discussed in Section 1114.4 (A), the applicant must prepare and submit a sequentially numbered list specifying the title and file name for each photograph in the group. In the case of published photographs, the list also must specify the month and year of publication for each photo.
The title may consist solely of numbers and letters that were automatically assigned by the camera or a unique identifier that has been assigned to the image by a third party, such as the PLUS Registry. The U.S. Copyright Office strongly discourages applicants from stating “untitled,” “no title,” or the like, because interested parties typically search for works by title and it may be impossible to locate a particular photo unless a meaningful title has been provided.
The Office will use the list to examine and document the claim, particularly in cases where the applicant does not provide title or publication information in the application itself. For example, the Office may use the list to count the number of photos that are included in the deposit to confirm that it matches the number of photos claimed in the application. In the case of published photographs, the list may be used to identify the month and year of publication for each photo in the group. In addition, the Office may use the list to locate and retrieve the deposit in the event it is needed for litigation or other legitimate purposes.
The title and file name for a particular photograph may be exactly the same or entirely different. But the file name provided on the list must correspond to the file name for the actual photograph that is included in the deposit. If they do not match each other, the registration specialist may ask the applicant to exclude that photo from the claim, or he or she may simply refuse registration.
Applicants are strongly encouraged to use the Office’s template to create this list. Applicants are also encouraged to prepare this list before they complete the online application. Doing so will make it easier to complete the “title” section of the application, which is discussed in Section 1114.6 (D) below.
Guidance for completing the template is provided in the help text and video tutorials that accompany each application. Applicants may access these resources using the following links:
• Template / help text / video tutorial for unpublished photographs
• Template / help text / video tutorial for published photographs
As discussed in Section 1114.4 (A), the list may be submitted in Excel (.xls, .xlsx), Portable Document Format (PDF), or any other format that has been approved by the Visual Arts Division. The file name for the list should include the case number that has been assigned to the application, and the title that has been assigned to the group of photographs. For example, if the title of the group is “Baxter Wedding Photos,” if the case number is 1-6283927239, and if the list will be submitted in Excel format, then the file should be named using the following convention:
• Baxter wedding photos case number 1-6283927239.xls
For guidance in locating the case number, consult the help text that accompanies each application. For guidance in selecting a title for the group of photographs, see Section 1114.6 (C).