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1111.7 (A) Preparing the List of Titles, File Names, Publication Dates, and Word Counts

1111.7 (A) Preparing the List of Titles, File Names, Publication Dates, and Word Counts


As discussed in Section 1111.6, the applicant must prepare and submit a sequentially numbered list specifying the title, file name, publication date, and word count for each work.


The U.S. Copyright Office will use the list to examine and document the claim. For example, registration specialists may use the list to count the number of electronic files


that are included in the deposit to confirm that it matches the number of works claimed in the application. They may use the list to confirm that each work contains at least 50 but no more than 17,500 words. The list may be used to identify the publication date for each work. In addition, the Office may use the list to locate and retrieve a particular deposit in the event it is needed for litigation or other legitimate purposes.


The titles and file names provided in this list, and the titles entered in the “Titles of the Works” section of the application must match each other. And the file names provided in the list must match the file names for the digital copies that are uploaded through the Office’s electronic registration system. If the file names for the digital copies or file names entered in the list do not match the titles listed in the application, the registration specialist may refuse to register the entire claim.


Example:


• Sarah Morningstar intends to register three short stories titled “The Cat and the Fiddle,” “What a Good Boy Am I,” and “Jill Came Tumbling After.” She plans to submit these stories in three separate .PDF files. Sarah should enter the following titles in the application, and the files should be named as follows:


Titles Listed in the Application

File Names for the Digital Copies of the Works

The Cat and the Fiddle

the_cat_and_the_fiddle.pdf

What a Good Boy Am I

what_a_good_boy_am_i.pdf

Jill Came Tumbling After

jill_came_tumbling_after.pdf


Applicants are strongly encouraged to use the fillable form posted on the Office’s website to create this list. And applicants are encouraged to prepare this list before completing the online application. Doing so will make it easier to complete the “Titles of the Works” section of the application, which is discussed in Section 1111.7 (I) below.


Guidance for completing the fillable form is provided in the help text and video tutorial that accompany the application. Applicants may access these resources using the following links:


• Fillable form


• Help text for completing the fillable form


• Video tutorial for completing the fillable form


As discussed in Section 1111.6, the list should be submitted in Excel (.xls, .xlsx) or Portable Document Format (PDF). The file name for the list must include the case number that has been assigned to the application, and the title that has been assigned to the group. For example, if the title of the group is “Rebeka Martin Blog Posts (June- August 2020),” if the case number is 1-11111111111, and if the list will be submitted in Excel format, then the file should be named using the following convention:


• Rebeka Martin Blog Posts (June-August 2020) case number 1-11111111111.xls


For guidance in locating the case number, consult the help text that accompanies the application. For guidance in selecting a title for the group, see Section 1111.7 (C).