Copyright Compendium

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1109.5 (B) File Naming Convention


1109.5 (B) File Naming Convention


If an ISSN number has been assigned to the newsletter, the PDF files should be named using the following convention:


• GRNL_[ISSN number]_[date of publication YYYYMMDD].pdf


For example, the file name for an issue published on January 15, 2019 under ISSN 1234-5678 would be “GRNL_ 12345678_ 20190115.pdf.”


Applicants should include underscores between each element of the file name, but leave out the hyphen in the middle of the ISSN number. Be sure to include two digits for both the month and day, such as 01, 02, 03, etc. (not 1, 2, 3, etc.).


If an ISSN has not been assigned to the newsletter, the publisher may request a number from the U.S. ISSN Center. To do so, complete the ISSN application form and make a PDF copy of the front page of one issue (including the masthead or nameplate) and any internal page that contains the editorial bloc, masthead, and publisher information. The completed form and a PDF copy of these two pages should be emailed to


If the publisher has applied for an ISSN but has not received it yet, state “pending” in the file name for each issue as follows:


• GRNL_pending_[date of publication YYYYMMDD].pdf


Alternatively, the publisher may name the PDF files using the following convention:


• GRNL_[title_of_newsletter]_[date of publication YYYYMMDD].pdf


Do not include any special characters in the file name. For example, the file name for a newsletter titled Gas Storage Bulletin & Report published on August 1, 2018 would be issue “GRNL_ gas_storage_bulletin_report_20180801.pdf” (omitting the ampersand).


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