1109.5 (A) Digital Copies Required
Applicants should submit a digital copy of each issue, regardless of whether the newsletter is published in a physical or electronic form. 37 C.F.R. § 202.4 (F) (3). The issues should be uploaded to the electronic registration system in PDF format, and the applicant should prepare a separate PDF file for each issue in the group.
• The American Association of Gastroenterology published eight issues in the month of January. To register these issues, the applicant should submit eight PDF files containing a complete copy of each issue.
The entire content of each issue should be contained within the same electronic file (including the cover, if any), and the content should be assembled in an orderly form with the pages shown in sequential reading order.
The PDF files should be viewable and searchable, and they must be free of any access restrictions, such as password protection, watermarks, or other Digital Rights Management (DRM).
The PDF files should contain embedded fonts, meaning that the fonts used in each issue should be included within the file itself. If the fonts are embedded, the registration specialist should be able to see the fonts that appeared in each issue when it was originally published. Consult the help text that accompanies the online application for guidance in determining whether the fonts have been properly embedded.
See 37 C.F.R. § 202.4 (F) (3).