1108.5 (A) (3) File Naming Convention
Each PDF file should be named using the following convention:
• GRNP_[ISSN number]_date of publication_YYYYMMDD].pdf
For example, the file name for an issue published on March 1, 2018 under ISSN 1234-5678 would be “GRNP_ 12345678_ 20180301.pdf.”
As mentioned in Section 1108, “GRNP” is an abbreviation for “group newspapers.” The Library of Congress will use this term to identify the source of these PDF files and to distinguish them from copies received from other sources.
Applicants should include underscores between each element of the file name, but leave out the hyphen in the middle of the ISSN number. Be sure to include two digits for both the month and day, such as 01, 02, 03, etc. (not 1, 2, 3, etc.).
If an ISSN has not been assigned to the newspaper, the publisher may request a number from the U.S. ISSN Center. To do so, complete the ISSN Newspaper Application Form and make a PDF copy of the front page of one issue (including the masthead or nameplate) and any internal page that contains the editorial bloc, masthead, and publisher information. The completed form and a PDF copy of these two pages should be emailed to firstname.lastname@example.org with the subject line “Group Registration of Newspapers.”
If the publisher has applied for an ISSN but has not received it yet, state “pending” in the file name for each issue as follows:
• GRNP_pending_[date of publication YYYYMMDD].pdf
See 37 C.F.R. § 202.4 (E) (6)(ii) (A); Group Registration of Newspapers, 82 Fed. Reg. 51,369, 51,375 (Nov. 6, 2017).