Compendium of U.S. Copyright Practices, 3rd Edition

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1107.5 (B) File Naming Convention for Digital Copies


1107.5 (B) File Naming Convention for Digital Copies


If an ISSN number has been assigned to the serial, the PDF files should be named using the following convention:


• GRSE_[ISSN number]_[date of publication YYYYMMDD].pdf


For example, the file name for an issue published on April 13, 2019 under ISSN 1234-5678 would be “GRSE_ 12345678_ 20190413.pdf.”


Applicants should include underscores between each element of the file name, but leave out the hyphen in the middle of the ISSN number. Be sure to include two digits for both the month and day, such as 01, 02, 03, etc. (not 1, 2, 3, etc.).


If an ISSN has not been assigned to the serial, the publisher may request a number from the U.S. ISSN Center. To do so, complete the ISSN application form and make a PDF copy of the front page of one issue (including the masthead or nameplate) and any internal page that contains the editorial bloc, masthead, and publisher information. The completed form and a PDF copy of these two pages should be emailed to


If the publisher has applied for an ISSN but has not received it yet, state “pending” in the file name for each issue as follows:


• GRSE_pending_[date of publication YYYYMMDD].pdf


Alternatively, the publisher may name the PDF files using the following convention:


• GRSE_[title_of_serial]_[date of publication YYYYMMDD].pdf


Do not include any special characters in the file name. For example, the file name for a serial titled Labradors & Golden Retrievers published on June 1, 2019 would be issue “GRSE_ labradors_golden_retrievers_ 20190601.pdf” (omitting the ampersand).


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